All property losses involving University-owned or leased property (buildings and/or content), regardless of the amount, are required to be reported immediately to the Office of Risk Management.

Initial Report

  • For cleanup or water extraction, contact the only approved remediation contractor, Belfor, at (800) 856-3333. Tell Belfor that you are with the State of TN account; they must be onsite within 3 hours of notification.
  • Notify the Office of Risk Management via the Origami Portal below. We will work with Belfor, Sedgwick (the property insurance adjuster), and the impacted departments to obtain needed documentation.

Button with property loss portal link

After Notification

  • Please go ahead and clean up as quickly as possible in order to protect the property from further damage while Belfor is en route. Do not discard anything until a Sedgewick adjuster arrives.
  • Complete the Property Claim Packet with whatever information you have available as soon as possible. The packet should be utilized to determine the damage to University-owned property. The items listed below should be included in the Property Claim Packet.
    • Photographs
    • Estimates or Invoices
    • Internal Work Orders
    • Police Reports
    • Original Purchase Invoices
    • Memos and other supporting documentation